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comprehensive guide to email retention policy includes email retention policy definition a policy that establishes how long an email should remain in your email archiving solution before being deleted automatically the email retention policy should be governed by your corporate governance and comply with industry and government regulations corporate email usage policy template workable this corporate email usage policy template is ready to be tailored to your company s needs and should be considered a starting point for setting up your employment policies policy brief purpose our corporate email usage policy helps employees use their company email addresses appropriately email is essential to our everyday jobs we want to ensure that our employees understand the limitations of using their corporate email accounts email retention policy examples solarwinds msp several different industry sectors have strict data security regulatory requirements including email retention policies in this article we describe several email retention policy examples and explore email solutions it professionals can rely on to adapt to any organization s policies email retention policy sans if you would like to contribute a new policy or updated version of this policy please send email to policy resources sans org last update status retired 1 overview see purpose 2 purpose the email retention policy is intended to help employees determine what information sent or received by email should be retained and for how long email retention policy template intradyn email retention policy template regulators and courts treat email messages the same as written documents managing your email messages as business records assures that you ll meet the requirements of federal state and industry laws top 5 email retention policy best practices note that many email retention policy documents including the uw template cover much more than email in general this is ok because a document policy gives you what you need to implement an email policy but you ll want to make a point of talking the document vs email terminology through with your legal team before you finalize your policy how long should email be saved users umiacs umd edu 1 an email archiving policy should be part of an overall records management program which has its own record retention policies and procedures 2 the scope of the policy should consider all employees who create send or receive email messages and attachments 3 the email archiving policy should refer to it s acceptable use policy and set up an archive and deletion policy for mailboxes in set up an archive and deletion policy for mailboxes in your office 365 organization 5 17 2019 16 minutes to read in this article in office 365 admins can create an archiving and deletion policy that automatically moves items to a user s archive mailbox and automatically deletes items from the mailbox data retention archiving and destruction policy this data retention archiving and destruction policy the policy has been adopted by international sos in order to set out the principles for retaining and destroying specified categories of data archiving policy and procedure paper records page 7 of 16 wpct archiving policy and procedure for ease of reference please follow the instructions in the flow chart quick steps to offsite storage attached to this policy at appendix a it is recommended that each work area laminates this flow chart and places it in an appropriately designated area for referral by staff
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