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how to address a cover letter thebalancecareers com addressing a cover letter can be tricky if you are responding to a job listing and either don t have a contact person s name or don t know the hiring manager s gender how to address the hiring person in a cover letter chron com a cover letter submitted with your resume is usually the first interaction you ll have with a hiring manager it serves as an introduction to your professionalism and communication abilities how to address a cover letter 9 steps with pictures to address a cover letter begin with a formal salutation followed by the hiring manager s title and full name for example you could write dear mr john smith if you don t know the manager s gender simply drop the title and use their name alternatively you can address your letter dear hiring manager if you don t know their name before sending your letter be sure to proofread your address for spelling mistakes since it will be the first thing the manager reads from you how to address a cover letter sample guide 20 examples you re about to learn how to address a cover letter but first picture this the hiring manager opens up your cover letter she looks at it for half a second before kicking it to the recycle bin learn how to address a business or professional letter first and foremost know that when you re writing a letter or sending an email message for employment or business purposes it s important to address the individual to whom you are writing formally unless you know them extremely well to whom it may concern how to address a cover letter you don t want to address your cover letter to the wrong person but if you do it s better to guess high than low if you are only able to track down a list of executives lily zhang of the muse suggests that addressing a cover letter to a high level department head is still in your best interest how to address a cover letter career trend avoid generic greetings address cover letters to a specific person at a company whenever possible stay away from vague greetings like dear personnel director dear sir or madame or to whom it may concern how to address a cover letter when the name is unknown most advice about cover letters instructs job applicants to personalize these documents but that can be tricky when you don t know exactly who you are sending the letter to 3 rules of addressing your cover letter right the muse rule 3 be as specific as possible so you ve done your due diligence and after an exhaustive search nothing you just can t find a single name to address your cover letter to how to address more than one person in a business letter writing business letters can be tricky you sit down to dash off a quick letter and boom you re stumped right in the greeting writing to one person has enough issues if you don t know the person s name or gender
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